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Privacy Policy

Updated July 01 2013

1. Introduction

1.1 We understand that the privacy of your personal details, and the security of your transactions with us, is of paramount importance to you. Conetix Pty Ltd has therefore adopted data protection policies with respect to your privacy and security. Conetix Pty Ltd's Privacy Policy sets out the rules we will abide by when dealing with personal information we collect from individuals in the course of our business. We have based our policy upon the 10 National Privacy Principles (extracted from the Privacy Act 1988).

1.2 In order to ensure that we meet and maintain our Privacy standards, we have appointed a privacy officer. Should you wish to contact us in relation to Privacy, please email us at support@conetix.com.au.

1.3 We may make alterations or additions to this policy from time to time. Should we do so, we will update the policy on our web site. We require that all our customers agree to abide by our Privacy policy as part of our terms of trade. This policy also applies to users of our web site who are not customers of Conetix Pty Ltd.

1.4 Please note that we cannot and do not assume any responsibility for the privacy or security practices of any other web sites which you may be able to access through our site, or for our customers' level of compliance with our code.

2. What Information Do We Collect?

Conetix Pty Ltd collects different information about you at different times. There are 4 broad categories of information that we collect from you:

2.1 Information we require to supply our services.

When you first sign up or contract with Conetix Pty Ltd for our services, or when you make an inquiry about our services, we request information such as your name, address, telephone number, domain name, email details of your primary and secondary contacts, credit card details (if you are paying online). We may also ask for your age and gender.

We may also monitor and/or record telephone conversations with you from time to time in order to train staff and to improve our service to you.

2.2 Non personally identifying information.

In addition to the information you specifically provide above, Conetix Pty Ltd operates statistics gathering software on its web site to collect information about the number of visitors coming to the site. No identifying information is collected by this software. The software records the IP address of the visitor only. We use this information to improve our own technical structure and performance, and to determine which areas of our web site are most popular.

We also use 'cookies'. Cookies are pieces of information that a web site can transfer to an individual's computer in order to allow that web site to store information about user preferences. We use cookies which expire once the visitor leaves our web site. Cookies are used to collect session ID's. It is possible to adjust your Internet browser to refuse cookies, but you may find that this reduces the functionality of this site.

2.3 Other demographic information.

If you respond voluntarily to our surveys or other interactive communications, we collect the responses and use the information to improve the quality and range of Conetix Pty Ltd's products and services.

2.4 Personal information stored on a web site hosted by Conetix Pty Ltd.

Conetix Pty Ltd will have personal information stored on our servers due to the fact that we host web sites of other organisations. Any information that is submitted to or collected by these organisations will be physically located on a Conetix Pty Ltd server. This information, whether voluntarily provided or not, will not be used or released by Conetix Pty Ltd in any manner, and it will be kept strictly confidential, unless we are required to release the information by law.

For some more information about what we collect, please see our Privacy FAQ Section.

3. How Do We Use Personal Information We Have Collected?

3.1 We collect and use your personal information to operate our web site and deliver our services to you. We will use your personal information to provide you with: technical support, billing and credit control, sales support, product upgrades and information.

3.2 When you contract with Conetix Pty Ltd for our services or make enquiries of our services, you will be requested to provide your consent to us to send promotional material to you. If you consent to receipt of promotional material, we will use your personal information to provide you with promotional material. You may stop the delivery or "opt out" of future promotional email from Conetix Pty Ltd by following the specific instructions in the email you receive. These instructions will tell you how to remove your name from our promotional email list.

3.3 We may use your personal information to:

contact you in relation to upgrading your use of our services, special offers (from us, or on behalf of third parties), with newsletters, surveys, and individual service audits, or in response to any expression of interest we may receive from you in relation to our products and services [HR: this is in relation to any web forms which are submitted to us]. We may give extracts of our customer lists containing personal information to third party contractors to do this on our behalf. We will ensure that those contractors are bound to protect your personal information to the same standard that we are.

identify the source of new customers to Conetix Pty Ltd;

monitor and address complaints, other feedback, and to resolve disputes;

in the case of credit cards, to bill you for services;

in the case of ABNs, to verify your identity;

in the case of our partners who are IT professionals, to ascertain your areas of specialty and to refer prospective customers to you; if you have attended our partner roadshows, we may have a record of your attendance and areas of special interest;

maintain a technical and account history of your dealings with us, and to re-establish your account with us where you rejoin as a customer within 6 months after having terminated your account;

monitor your compliance with our Acceptable Use Policy and other terms and conditions of supply;

comply with our reporting and other obligations to third party licensors (such as reporting to software suppliers the number and identity of software licenses we have issued as part of our products).

3.4 We will treat all information we collect from you as strictly confidential. Conetix Pty Ltd does not rent or lease its customer lists to third parties. We will not reveal, disclose, sell, distribute, rent, licence, share or pass onto any third party (other than those who are contracted or supply services to Conetix Pty Ltd including of spam filter operators) any personal information that you may have provided to us unless we have your express consent to do so, other than in the circumstances set out in the next paragraph.

3.5 We will disclose your personal information, without notice or your consent, only:

if we are required to do so by law or in the good faith belief that such action is necessary to conform with the laws, applicable code of conduct or legal process served on us in relation to our business or web site;

to protect and defend the rights or property of Conetix Pty Ltd;

if we consider it necessary to do so in order to enforce or apply the terms of any of our agreements with you;

to contractors providing licensed collections services, credit card payment processing and CRM services, who comply with our privacy and security policies;

if we sell our business or part of it; and

in extreme circumstances, to protect the personal safety of users of Conetix Pty Ltd's services, its web site, our staff or the public.

4. Security

4.1 Conetix Pty Ltd has implemented security features in our database to protect your personal information from unauthorised access. We maintain our servers in a controlled, secured environment. Only staff who need to have access to your personal information in order to perform their job function are authorised to access the database. Constant changes to the Internet and technology mean that we cannot guarantee that data transmission will be 100% secure, or safe from attack by unauthorised intruders.

4.2 You can elect to provide your details via our secure web browser which encrypts information. In order to access your personal information on our secure web browser known as Control Panel, you will be required to input your user name and password. For this reason, it is safe to transmit your credit card number over the Internet, although no data transmission can be absolutely guaranteed as secure. Please note that this encryption is only available if you choose to use the encrypted order form (SSL Security). If you use the normal order form encryption will not take place and we cannot assure the security of your details.

4.3 If you do not wish to provide your credit card details over the Internet when joining Conetix Pty Ltd you can download and complete the "print and fax order form".

5. Other Disclosure By You

5.1 You might provide personal information through your participation in chat sessions, message boards, email exchanges or newsgroups accessed via our web sites, or another service provided by Conetix Pty Ltd. This information is public and immediately available to anyone who has access to such a site; it is not private. Conetix Pty Ltd urges you to enter only information that you are comfortable to share with the public at large in this public domain. This Privacy Policy does not apply to such information.

5.2 You should never reveal your password to third parties. If you lose control of your password, you may lose control over your personal information and may be liable for actions taken on your behalf by third parties using your password and/or personal information. Therefore, if your password has been compromised for any reason, you should immediately change it.

5.3 If you collect personal information which you keep on servers provided by Conetix Pty Ltd as part of our service to you (including email), you alone are responsible for compliance with the Privacy Act 1988 (Cth) in respect of that information. We take no responsibility for your dealings with personal information you collect.

6. How To Access & Correct Your Personal Information

6.1 From time to time you may need to update your personal information. We keep this information in a secure environment which you can access through our Control Panel at https://admin.conetix.com.au/cp/ . In order to amend any of your personal information, you will be required to enter your user name and password.

6.2 If you contact us via telephone, you will need to answer a few security questions before any personal information is revealed or amended.

7. Use of your information as required by ICANN or other domain administrators, or the registries

ICANN (the Internet Corporation for Assigned Names and Numbers) is the organisation which governs the functions performed by both its accredited registrars , and the registries in regulating the domain name registration process. ICANN requires that each of its registrars must make available the personal information we collect from you when you apply to register any generic top level domain names (ie., com, net, org, biz, info and name) to the public on a publicly accessible database known as the WHOIS database. In addition, it applies to some of the country code top level domains. For example, in Australia the personal information you supply to us in applying for a domain name registration for a com.au domain name, must be made public on the publicly accessible database run by the com.au registry.

The public policy behind this requirement is that the personal details of domain name licence holders should be freely available to all other users of the Internet. This public policy is adopted by the domain name industry as a whole. The requirement means, however, that Melbourne IT will not be able to control how members of the public may use the information made available on these publicly accessible databases.

In addition, ICANN has another mandatory requirement that all its accredited registrars make the WHOIS database of personal information for com, net and org available for bulk downloads by third parties who have entered into a bulk access agreement with registrar.

Use of your information to fulfil our role as domain reseller/registrar

We will be contacting you and may use the personal details you provide to us, at the time you apply for a domain name registration with Conetix Pty Ltd or during the licence period of your domain name registration with Conetix Pty Ltd, to obtain relevant information from you with respect to your domain name application, or, to advise you of all relevant information relating to your domain name licence. This includes any account administration information including renewal information and billing information, as well as notices of any important system changes which will impact on your online interactions with us. Each of these functions is necessary if Conetix Pty Ltd is to effectively fulfil its role as the registrar of your domain names.

Other uses

Conetix Pty Ltd may use your information to measure your experience of our services and products, and to identify and inform you of new product developments and associated services that we believe will interest you. If you do not wish to receive email notices or other communications from Conetix Pty Ltd regarding additional products and services, please contact us on 1300 789 260 and request to opt-out.

We may use your information in statistical form to analyze your purchasing preferences. This information is not used to track your individual preferences but rather to give us a general picture of the products and services our customers prefer. We might also gather information in statistical form such as the number of visitors who visit the Conetix Pty Ltd website on a daily basis. Again this is not used to track any individual customer's browsing habits.

We may use your email communications with Conetix Pty Ltd to analyze customer service issues as a way of identifying potential improvements for Conetix Pty Ltd products and services. In addition, we may occasionally monitor telephone conversations with you in order to facilitate staff training and to maintain our high levels of customer service. We will always inform you prior to any telephone conversation which is monitored in this way to obtain your prior approval.

We may use your IP address to contact your Internet Service Provider to let you know of any problems with payments you have made to us where we believe this is reasonably necessary to protect against fraud and credit card misuse.

Where you purchase a digital certificate through us, we are required by the provider of those certificates to collect personal information from you to pass back to that provider (other than your payment details, which we hold internally). If you would like to see how your digital certificates provider will treat your personal information, you can find their privacy policy here: http://www.trustico.com/about/about-trustico-ssl-certificate-provider.php

We may use your information in order to contact you for marketing purposes including but not limited to new products, services, promotions, give-aways, renewal reminders, via email, facsimile, telephone, post and SMS. If you do not wish to receive any marketing communications from Conetix Pty Ltd, you may opt-out and stop the delivery of future promotional material from Conetix Pty Ltd by following the special instructions in the email you receive. These instructions will tell you how to remove your name from our promotional list.

Conetix Pty Ltd uses several Registrars to provide the best value for money solutions all of which have own AUP and Privacy Policies to review their policies you can visit their websites. MelbourneIT, Netregistry, GoDaddy, Intraserve, IntraNIC.

8. Children's Privacy

Conetix Pty Ltd does not knowingly collect, use or market any information to children without seeking parental or a guardian's consent. We also urge you to familiarise yourself with your legal responsibilities with regard to children and the Internet, which can be found in our Acceptable Use Policy.

9. Complaints

If you have a complaint about any aspect of our Privacy procedures, please contact our Privacy Officer on support@conetix.com.au. We will deal promptly with your complaint. If we cannot resolve the complaint to your satisfaction within a reasonable time, you or we may refer the complaint to the Privacy Commissioner.

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